Secure Data Transfer Methods

Data transfer is an unavoidable task for almost everyone. However, organizational data management needs top-notch care since any data loss or corruption of data can harm business operations.

Moreover, when working with massive data sets, it is required to take care of their regular updates and frequent access. As per a report, around 43% of cyberattacks are specifically targeted at SMBs (small and medium businesses), although just 14% of them are equipped to defend against them. 

Secure data transfer practices not only help organizations adhere to regulatory guidelines but also protect confidential and sensitive data from unauthorized users, thus preventing potential harm.

An Overview of Secure Data Transfer

Secure data transfer comprises employing encryption and authentication methods to secure the process of transferring data from one location to another. It aims at maintaining data confidentiality and security while at the same time protecting customers’ financial and personal information. 

With the use of secure data transfer protocols like SSL certificates, organizations can avoid malicious attacks or unauthorized access. You can also activate paid SSL certificate on your website with the help of cPanel.

So, which strategies should be used for securing the data? Apply the following best practices for secure data transfer:

1. Use VPNs

VPNs, i.e., virtual private networks, safeguard entire website traffic from intercepting confidential information. When you set your device on public Wi-Fi, the transfer of the data exchanged becomes easily accessible to attackers. Thus, it is recommended to use VPNs in order to prevent confidential files from being stolen. It’ll also prohibit malicious attackers from accessing your data. 

2. Use Strong Passwords

Ensure that your files are protected by a strong and unique password and supported with authorization codes. You can set password strength for various users, like WHM, and cPanel. Password protection and encryption ensure that it becomes hard for attackers to get to the important information stored in the files. One way of coming up with a good password is by using not less than 8-12 characters with a combination of capital letters, small letters, numbers, and symbols.

3. Allocate Expiration Dates to File

To avoid data breach incidents, avoid saving files for no longer than the period of their intended use. Allocate expiration dates to files so as to restrict access to files within stipulated times. It’ll help you develop policies for safely deleting or archiving files once they’re not needed anymore. 

4. Perform Regular Audits

Regularly keep track of past data transfers and changes made to a document to identify any suspicious logs. Administrators should regularly analyze which employees have authorized access to their resources. Regular analysis can help identify any security breaches and measures to improve data privacy.

5. Enable MAF (Multi-Factor Authentication)

Configure MFA (multi-factor authentication) on your devices ahead of authorizing access. Only authorized users whose identities are verified should be allowed to access the files. You can configure MFA on your devices either via text or using biometric data such as face recognition or a fingerprint. 

6. Deploy End-to-End Encryption (E2EE)

The file transfers should be encrypted end-to-end when in transit as well as when stored on a device or media. It’ll make sure that there is always the safety of the accumulated or held data and records against any cyber threats. For instance, concerned entities involved in healthcare activities have to encrypt patient information using AES (Advanced Encryption Standards) according to HIPAA standards to guarantee medical records’ privacy.

7. Analyze Data or Files Before Sharing

Analyzing the data or files before sharing helps prevent the chances of sending incorrect or unfit data. Restrict or completely remove access to anything that could compromise the privacy of the data. 

It can also mask the confidential data that you’re transferring for scientific purposes by eliminating details that constitute PII (personally identifiable information). For example name, SSN (social security number), address, and much more. 

8. Use Secure Cloud Storage to Store Files

Using secure cloud storage for storing files is an excellent way to assure reliable and secure data transfer. With easy accessibility, it would be a lot easier to share files with your colleagues or customers, irrespective of the device or platform they’re utilizing.

Storing files in cloud storage can also provide a backup option, allowing effortless recovery during disasters, natural calamities, power outages, and other crises. 

9. Regularly Update Software

To ensure a safe and compliant data transfer, it is recommended to periodically update the software with the latest patches and various bug fixes. Moreover, these updates can help mitigate any risks inside your system. 

10. Conduct Cybersecurity Awareness Training for Employees

Each team member must be well-versed in how to deal with regulatory-compliant and secure data transfers. Regular training programs can help educate your employees about the best ways to secure data during transit and how to deal with safety breaches.